*UPDATED* REGISTRATION & TUITION
The NCM would like to keep the walk in traffic to a minimum at this current time. Once the office reopens on September 1st, we ask that you call before stopping by to make sure we are available to receive your inquiry.
All registrations can be processed online by emailing INFO@NCMUSIC.CA. Forms for registration and the pre-authorized payment plan can be requested and we will email those to you directly. They are also located further down this page. Simply scan the forms back to INFO@NCMUSIC.CA followed by either an E-transfer or by a credit card payment, which can be processed over the phone. *Please call the office for more information on E-transfers.
**All students must be registered and arrangements for tuition must be in place prior to the first lessons.
Due to COVID-19, we are still very restrictive on how we proceed with in- person music lessons. Starting in September, we will be back to music lessons at the NCM for violin, viola, cello, harp and piano, however any wind instrument (flute, trumpet, obo, etc..)and vocals will still be offered online only.
We are taking names for those interested in signing up for our wonderful Youth and Mezzo Choir, and will contact those interested when Choir is able to resume.
For those students returning to in-person lessons, we ask that you not show up early for your appointed time, as we want to keep our hallways and lobbies clear. There will be no available seating in our waiting areas at this time and ask that if you must wait for a student, to do so in your vehicle. We also ask that when you enter the NCM, that you are wearing a mask. This is for the protection of our students, parents and faculty. All our faculty will be wearing masks as well. Parents who may be accompanying a student for their lessons, are required to wear masks. This is not a suggestion, but rather a mandatory requirement.
For those students and families who may not be ready to come back to in person lessons for various reason, we are still offering online lessons. You will need to speak with your instructor and let the office know upon registration.
The NCM is being very diligent and keeping tuned into our Provincial Health Minister, Adrian Dix, and our Provincial Health officer Dr. Bonnie Henry’s recommendations, as well as keeping up to date with Work Safe BC’s guidelines.
At this time we are going forward with some in-person lessons, but please do keep in mind that if the need arises again, we will need to switch all our students back to online learning temporarily. We understand that this can be an inconvenience, but our main concern is the safety of our students, families and faculty and doing our part to stop the spread of COVID-19.
Any changes to the original registration, needs to go through the office, ex: length of lessons, illness or missing lessons for an extended period of time.
There are hand sensitization stations around the school, and we ask that you use them upon entering the NCM. Please also be wary of people in the hallway. We ask that you do not stop in the hallway, but make your way down to the front or back door, as only one person at a time can go down the hallway, unless it is a family together.
We appreciate everyone’s co-operation during these uncertain times and your support and understanding is invaluable.
TERMS | CONDITIONS | POLICIES
SCHOOL LESSON YEAR/
The Nanaimo Conservatory of Music enrolls students for either the full School Term (September 2020 through to June 2021) or the Summer Term ( July 2021 to August 2021). Tuition payments are calculated according to the number of weeks in each term.
The office is closed on all statutory holidays.
Some instructors may elect to come in and teach on statutory holidays. Some instructors have indicated they may not teach on statutory holidays. All tuition’s will reflect the preference of each individual instructor. Please check with your instructor to go over your schedule if you have questions.
Important dates 2020-2021/
The NCM office will be closed during statutory holidays. *Again this does not necessarily affect individual student lesson times.*
Lesson year start date – September 8
Labour Day – Monday, September 7 BC Family Day – Monday, February 15
Thanksgiving Day – Monday, October 12 SD68 Spring Break – March 13 – March 28
Remembrance Day – Wednesday, November 11 Good Friday – April 2
Winter Holidays – December 21 – January 3 Victoria Day – May 24
STUDIO (INDIVIDUAL) INSTRUCTION/
Students typically have one lesson per week from September to June, unless alternate arrangements are made directly with the office and instructor. Students may begin individual lessons at any time during the school year.
Students will be referred to an appropriate instructor based on: musical background, goals, availability, and fee options. Students may request lessons with a specific instructor, but the NCM cannot guarantee availability.
GROUP CLASSES AND ENSEMBLES/
Please contact the office as not all group lessons can proceed at this time due to COVID-19.
Students in group classes typically begin their studies in September. Classes fill up quickly – please register no later than one week prior to the start date. If space permits and the instructor agrees, a student may join a class already in progress.
Tuition and other fees must be paid prior to a students first lesson, class or ensemble. There are several ways to pay tuitions; cheque, cash, credit card/debit or E-transfer. A monthly payment plan is also available.
* Returned cheque – $30.00 charged for any cheque refused for any reason by the bank. Subsequent payment can only be made by certified cheque, debit card, money order or cash.
* Refund processing fee -$25.00
* Late fees* -$10.00 per month
* Transaction Fee – $2.25 per payment for credit card and debit only.
*Tuition for summer lessons must be paid prior to the first summer lesson taken.
Payment is required at the time of registration for the current term. Method of payments accepted are: cheques, debit card, credit card, E-transfer or cash. A monthly payment plan is available upon request. There is a form to fill out accompanied by a void cheque. The total tuition is paid over equal monthly installments by pre-authorized debit on the 30th of each month, beginning with the first month of enrollment and continuing until the end of the term.
Applications for financial assistance are available by request through the office. Financial assistance is applied as a discount against tuition fees. Financial assistance only covers a portion of tuition costs and is not refundable.
Students are expected to be present for all scheduled lessons. This includes vacations, sports events, etc. There are NO refunds on unused or cancelled lessons.
If an instructor cancels a lesson, he/she is obligated to make up that lesson.
The NCM reserves the right to cancel, postpone, or combine classes and to limit registration or change instructors. Should insufficient registration cause the cancellation of a class, fees will be refunded, or the student may transfer to another class if room is available.
$50 per student/$80 for families for the school year. Early registration fees for 2020-2021 academic year (if registered within the month of June 2020) are $30 per student/$55 per family. The Registration Fee is non-refundable and due every year. The fee covers the lessons year from September – August.
REFUNDS AND WITHDRAWALS/
Group Classes and Ensembles
Full refunds will be processed by contacting the office a minimum of 72 hours prior to program start date (less supply costs). Full refunds are issued when the NCM cancels a program. Refunds will not be given once the course begins, except in cases of illness or injury, accompanied by a doctor’s letter. If a doctor’s letter is produced, a pro-rated refund will be given for the class.
All withdrawal requests must be submitted in writing or by email to the office. A two-lessons notice is required in order to withdraw from individual lessons. In the case of injury or illness only, the two lesson notice will be waived upon receipt of a doctor’s letter. Once notice is received and confirmed by the teacher, then a refund can be processed, or cessation of payment plan can take place.
HARASSMENT, PRIVACY AND CONFIDENTIALITY POLICY/
The Nanaimo Conservatory of Music (“NCM”) recognizes the right of all members of the conservatory community, including administrative staff, faculty, students, and parents to learn, work, consult and otherwise associate in an environment free from harassment, discrimination, and bullying. The NCM recognizes its role in actively supporting employees’ and contracted faculty’s work to prevent discrimination and harassment of students and their families. The NCM will not tolerate any conduct that could be classified as harassment, sexual harassment, discrimination or bullying, and will make every reasonable effort to ensure that no employee, contracted faculty member, student, or parent is subjected to such behaviours. The NCM complies with the BC Human Rights Code and is committed to providing healthful environments in which fairness and respect are modeled. A detailed Harassment, Privacy and Confidentiality Policy is available by clicking here – http://www.ncmusic.ca/wp-content/uploads/2018/06/NCM-Harassment-Policy-21-June-2018.pdf